Obtaining a birth certificate is a necessary step for many life events, from enrolling in school to applying for a passport or social security benefits. If you need a new copy of your birth certificate in North Carolina, this guide will walk you through the process of ordering one by mail.
Ordering a Birth Certificate by Mail in North Carolina
The most common method for requesting a birth certificate in North Carolina is through mail order. This process is handled by VitalChek, a third-party vendor working with North Carolina Vital Records. Here’s a step-by-step guide to ensure your application is processed smoothly:
Step 1: Complete the Application Form
The first step is to download, complete, and print the official “Birth Certificate Application Form” provided by North Carolina Vital Records. You can find the link to this form on the official North Carolina Department of Health and Human Services website. Ensure you fill out all sections of the form accurately and legibly. After completing the form, remember to sign it in the designated area.
Step 2: Prepare Your Payment
You will need to include the correct fees with your application. As of the latest update, the fee is $24 for the first copy of the birth certificate and $15 for each additional copy ordered at the same time. In addition to these fees, VitalChek also charges a processing fee, which is noted on the application form.
Acceptable forms of payment include personal checks, credit cards, and money orders. Make your payment payable to “VitalChek“. It is crucial to avoid sending cash or overpayment, as this can lead to processing delays or rejection of your application. Also, note that expedited service is not available for mail-in orders.
Step 3: Mail Your Application
Once you have completed the application form and prepared your payment, mail them to the following address:
North Carolina Vital Records
ATTN: VC Certificate Orders
1903 Mail Service Center
Raleigh, NC 27699-1900
It is recommended to send your application via certified mail or another trackable mail service so you can confirm it has been received.
Step 4: Understand the Processing Time
Be aware that processing times for mailed-in birth certificate orders can vary. Currently, it takes approximately 30 days to 3 months to process mail orders, depending on the type of certificate and the year of birth. Plan accordingly and allow ample time for your certificate to arrive.
Alternative Options for Obtaining a Birth Certificate
While mail order is a common method, you have a couple of alternative options if you need your birth certificate more quickly or prefer in-person services.
In-Person Service at the State Office
For faster service, especially if you need your certificate urgently, you can visit the state office in person. Expedited service is available for regular certificate requests (not for amendments or corrections) for in-person visits. However, appointments are typically required for in-person services. Check the North Carolina Vital Records website for information on scheduling an appointment and visiting the state office.
Register of Deeds Office
Another option for obtaining a birth certificate, often on the same day, is to visit the Register of Deeds office in the county where the birth event occurred. The Register of Deeds offices usually can provide copies of birth certificates quickly. You can find the contact information for your local Register of Deeds office through the North Carolina Association of Registers of Deeds website.
Important Reminders
- Search Fee is Non-Refundable: If, for any reason, your birth record cannot be located, you will receive a notification letter. The $24 search fee is nonrefundable, even if the certificate is not found.
- Adoption Records: Birth certificates related to adoptions have a different process and require specific forms. Refer to the Adoptions page on the North Carolina Vital Records website for detailed information if your request is related to an adoption.
- Use a PDF Reader: The application forms are in PDF format. You will need a PDF reader like Adobe Acrobat Reader to open, complete, and print the forms.
By following these steps, you can successfully order a new birth certificate in North Carolina, whether by mail, in person, or through the Register of Deeds. Ensure you choose the method that best suits your needs and timeframe.
